Submit a Data Request – The Wildlife Information Centre

Which type of data request would you like to submit?*

Organisation Details

Company\Organisation*

Contact Details

Contact Name*

Address*

Email Address*

Phone Number

Payment Details

Invoicing contact name*

Purchase Order Required?*

Yes
No

Purchase Order Number*

Use Contact Address & Email for Invoicing?

No
Yes

Address for Invoicing*

Email for Invoicing*

Search Details

Site Name*

Grid Reference*

Boundary supplied as*

Distance from a point
Shapefile/Google Earth KML File
Map

Site boundary file*

Accepted file types: jpg, jpeg, png, pdf, zip, kml, Max. file size: 50 MB.

Please provide a map or file of the site boundary if you have selected one of these options. Please ensure all necessary shapefile extensions are included (at a minimum: .shp, .shx, and .dbf)

Buffer required*

Yes
No

Buffer Distance*

500m Buffer (Recommended)
Other

Other*

Species records Resolution (OS Grid)*

2Km or better (Recommended)
Other

Other*

Species Records Age*

Any (Recommended)
Last 10 years
Other

Other*

Data Required

Woodland Screening Report*

Single (Comprehensive of ecological constraints found in the site boundary and site buffer)
Split (One report for all the ecological constraints flagged in the buffer area, and another one for constraints found in the boundary).

Habitat Indicator Species Report*

Single (Comprehensive of indicators found in the site boundary and site buffer)
Split (One report for all indicators flagged in the buffer area, and another one for indicators found in the boundary).

Species Data*

Please note ‘All Species’ includes Notable/Protected, INNS, and EPS.

All Species
Notable and Protected Species
Invasive Non-Native Species
European Protected Species
Selected Species/ Taxonomic Group (Please specify)
I do not require any species data

Selected Species/ Taxonomic Group (Please specify)*

Data format required for species data*

Excel Spreadsheet
GIS Shapefile
Google Earth KML File
PDF Report
Other

Other*

Habitat Data*

Data format required for habitat data:*

PDF Map
GIS Shapefile
Google Earth KML File
Other

Other*

Designated Sites

National and International Designated Sites*

Sites of Special Scientific Interest (SSSI)
Special Protection Area (SPA)
Special Area of Conservation (SAC)
RAMSAR Internationally Important Wetland
National Nature Reserve (NNR)
Local Nature Reserve (LNR) (Excluding Scottish Borders)
I do not require any statutory designated sites data

Local Designated Sites*

Local Biodiversity Sites*/ Local Nature Conservation Sites (*Midlothian LBS are provided as centroid only)
SWT Wildlife Sites (Borders, Clacks, East Lothian, Falkirk, Stirling)
I do not require any non-statutory designated sites data

Data format required for designated sites:*

PDF Map
GIS Shapefile
Google Earth KML File
Other

Other*

Species Distribution Map

Do you require any Species Distribution Maps?*

Yes
No

Choose the Species or Taxon Group

Species/Taxon*

Species Distribution Map Type*

Presence (grid reference squares with the species of interest will be highlighted.)
Abundance (grid reference squares with the species of interest will show the number of records.)

Resolution in OSGB Grid*

2km Squares (Tetrads) – Highly Recommended
10km Squares (Hectads)
1km Squares (Monads)

Choose the Map Format*

PDF
JPEG
Other

Other*

Please tell us what the data will be used for:*

Preliminary Ecological Appraisal
EIA/EcIA
Preliminary Roost Assessment/Bat ecology report
Planning application
Homeowner planning application
Other (please specify in the box below)

Other (please specify):

(we will use this information to improve our services)

Are you a robot?

Please read carefully our Terms and Conditions below before submitting your request.*

I confirm I have read and accepted the terms and conditions as below.

TERMS & CONDITIONS

Conditions for use of data

The data may not be copied to third parties, published in any form or placed on the internet without written permission from TWIC.
The user is permitted to incorporate the provided data in a report as long as the following conditions are adhered to:
- The recipient(s) of the report are stated overleaf.
- Full acknowledgement is given in the report to TWIC.
- The data supplied by TWIC is not amended in any way.
- Any specific copyright or confidentiality clauses attached to the data are adhered to.
Permission to use the data is valid for 12 months after the data is supplied.
The data must not be entered on any computerised database or Geographical Information System (GIS) that would enable its storage or use for any other purpose than the project outlined in the data request form or out with the 12-month data validity period.
This request does not constitute a contract until it has been approved by TWIC. This form will become a contract on receipt of an email accepting our quote and the terms and conditions listed here.

Data access restrictions

Some of the species/habitat data held by TWIC are of a sensitive nature and access to these data will be allowed once confidentiality is assured by the recipient. Sensitive species are those defined by NatureScot’s Sensitive species of Scotland recommendations. These can be found at: https://www.nature.scot/professional-advice/safeguarding-protected-areas-and-species/protected-species/protected-species-z-guide
Phase 1 Habitat data for Scottish Borders is originated and supplied by Scottish Borders Council.

Disclaimer

The data supplied are derived from TWIC’s databases which are compiled from a wide variety of sources. Although every effort is made to verify the data we hold, we cannot vouch for their authenticity. The TWIC database reflects both the geographic and taxonomic coverage of species or biological recording and this may include gaps on coverage, therefore the absence of records does not necessarily imply absence of species.
TWIC accepts no liability for any indirect, consequential, or incidental damages or losses arising from the use of provided data.

Pricing & Payment

The Wildlife Information Centre (TWIC) charges for its services include two components – firstly a charge for the time and resources used in supplying data, producing reports or supplying other services and secondly a charge to contribute to the cost of collating and managing the data. TWIC’s charging policy explains the principles behind setting charges. For data requests we estimate how long the request will take us to process and provide a quote based on this. The amount of time estimated varies depending on the size of the site, the size of the buffer area and the amount and type of data requested. We charge £165 ex. VAT for the first hour of work and £76 ex. VAT for every half hour thereafter. Large data provision projects (those taking 8 hours or more) will be charged at £100 ex. VAT for each hour of work.
Upon completion and delivery of the results of the data request TWIC will issue an invoice. This invoice is to be paid within 30 days of issue. Should the invoice not be paid within this time frame, TWIC reserves the right to issue a further invoice for a late payment fee. This fee will be £75 ex. VAT and is again to be paid within 30 days of issue.